Settings

The Admin Panel Settings page will allow you make changes that will affect many or all user groups or control certain features of pages. You may find even more things there than will be discussed here, because we're adding things frequently.

Comp Exam Settings 

Allow post-submission comments - Enabling post-submission comments for comp exams means that subjects, faculty and evaluators can contribute comments to items after submission of the exam. This facilitates communication between the user groups. Comments can be read from the "Comments" page and will appear on the the user's home page. Comments can also be added from there or can also be added directly from the exam page by clicking "Add Comment." Original comments that were created by the evaluator before submitting the exam will also appear to the subject and faculty. Another reason for using post-submission comments is that if the program wishes to verify that the student has viewed an exam, the student may attach such a comment.

Allow evaluators to mark competencies as simulated - If students may complete competencies based on lab work or simulations, selecting this option places a "Simulated" checkbox at the bottom of exams. An "S" then appears beside the comp exam procedure name on the Reports-->Comps Completed page. Simulated competencies can be filtered using the "Type" dropdown option; this allows exclusion of Simulated competencies from comp exam averaging if desired.

Default score display for all users - There are 3 options for how scores are displayed on comp exams:
Point Average - Scores as defined by each score type used in an exam are totaled then divided by the total number of items, excluding items marked N/A or no value. So, for example, if the score type values were 1, 2 and 3, a 2.85 might be displayed as the average.

% Point Sum - Score values are averaged, then converted to percentage format. Instead of displaying the value of 2.85 as for the point average, 86% might be displayed.

Point Sum - The total of all points achieved. If there were 126 available points in an exam, the score might be 123.

Notify sender if email delivery fails - Notifies persons on the notifications page if emails sent from the admin panel do not reach the recipient.

Use custom score for exam with no items - Use of a no-item comp exam is not encouraged; however, if a score is desired upon approval or disapproval, you can designate the values for each here.

Require supervisor or faculty review of site employee submissions before including into averages - Submission of a comp exam by a site employee will require approval by a supervisor or faculty member before calcualtion of the comp exam average into grades. The competency will be reported as usual on the comp exams/validation page.

Logsheet Settings

Report more than 1 procedure per logsheet  - Allow aggregation of reported activities/procedures; that is, if a student performed more than one of the same thing and all other settings on the logsheet were the same (for instance, same supervisor and participation level) then only one logsheet reporting both can be submitted.

Key Field - Trajecsys Corporation does not allow patient names, medical record numbers or other patient identifiers; a partial MRN or sequence of letters of 5 or fewer is permitted. The key field, plus student, date, procedures, supervisor, site, etc. can then be used in conjunction with clinical records to identify which patient the procedure may have been done one.

Repeats - Usually used only by radiography programs.

Report Supervising Employee - See the linked page for description.

Report Time Spent - Student may report the aggregate approximate amount of time spent on a procedure; it should be noted that sonography programs who intend to report CME hours using the Trajecsys module should have both supervising employee and time spent required, else adequate information cannot be collected. Other programs (such as nuclear medicine technology) may need students to report only hours spent for specific procedures, such as CT or PET. In this case, we suggest the option be set to Allow rather than require, and for the program administrator to post a message on the daily logsheet regarding on which procedures hours must be reported. Procedures in which hours will be reported, if included in the same major study/skill area (such as Hybrid Imaging), can obtain a report of total hours by procedure and as an aggregate on the Reports-->Logs: Overview report.

Student Comments - Supplementary information can be allowed if desired. Comments will appear only on the Comments page of faculty and in the actual logsheet, so reporting for logsheet comments is quite limited.

Enable Pathology Reporting - Students may report pathologies on the logsheet; there are several options related to what may be reported. A pathologies video is also available if pre-configured pathology lists are desired.

Enable linked forms - You can add custom items to a logsheet by creating a form that is submitted as part of the addition of a student logsheet submission. To do so, first create a form in the Eval/Form Setup: Template Settings page, then go to either the Comp Exam/Log Setup-->Skills page or Major Study area page. You can specify the same or different form for any single procedure or select the same form for display across all procedures within a major study area from the Major Study Area page.  Click the "No Link" item in the appropriate column and select the form and whether it will be an optional completion on the logsheet or required. If optional, the student can elect to bypass completion. Optional completion allows entry of a text message to be displayed at the time of the presentation of the form for completion and can describe under what circumstances the student should complete it. For example:
"Complete once a day"
"Complete for pediatric patients only"
"Complete for difficult patients"

Don't select this option until you have created the form. Enabling this option for a procedure will disables multiple log submissions (amount for log submission must be 1).

Other Settings

Display records from - Setting a date in this field limits the number of records displayed. This feature is very useful for viewing only current semester records. The preset date can always be altered from any reports page; using this option may also speed data display by limiting the record search.