After you finish your clinical day, you will report the procedures done during the day. Select the site, the major study and specific procedure. You may report your procedures intermittently during the day, or you may report them once you get home. We recommend (if this does not contradict your program's wishes) that you keep and save a paper daily logsheet also. This will act as an audit trail of specific procedures and will serve to assist you in remembering the data which you will input for the day. Check with your program regarding specific protocols or forms. Reporting of pathologies, as well as reporting of key field, supervising employee, amount and time for the procedure, are optional, so you may not see these on your logsheet.
Site, Major Study Area and Skill - After your first clock record is approved, your site location will be displayed automatically. If you forgot to switch sites when you reported your last clock in, then this site will now be incorrect. Select your "Major Study Area" and "Skill", usually the procedure.
Participation Level - Participation levels help your clinical coordinator understand how you are progressing in your mastery of the steps involved in each procedure and vary according to what your program wishes to designate as specific levels. In some cases, your clinical instructor will not be able to complete a competency evaluation for you on a specific procedure until you have logged the required number and level of procedures.
Amount - Allows you to aggregate procedures so that you need only input them once. You may only aggregate procedures if the program administrator has allowed it. If certain procedures have been completed identically more than once on a given day, you may report the number of procedures on one logsheet by changing the Amount. However, if the procedures had different participation levels or were done with different supervisors, you must report them on separate logsheets.
Repeats - In radiography programs "Repeats" are the number of times beyond the initial exposure for that projection the patient was re-irradiated for the same projection.
Key - Unique patient identifiers, such as medical record numbers, accession numbers, patient names, etc. - are not permitted in the Trajecsys Report System. Programs can, however, allow students to insert a "key" using whatever combination of letters and numbers (five maximum) may be designated. For instance, a "key" could be the patient's first name initial and last name initial, plus the last 3 digits of the medical record number. Since only 5 letters/numbers are permitted, it really isn't long enough to be a "unique" identifier, but coupled with other data available that is submitted on the logsheet, it's usually enough to identify which patient was seen if an audit trail is required. If a program MUST have medical record numbers associated with procedures - most don't - then we suggest that students keep a separate paper record containing the patient's name, MRN, and in many cases, the initials of the tech or supervisor at the time of the completed procedure, as some certifying bodies require these initials.
Date - If you are reporting procedures not completed on today's date, you must reset the date by clicking the datepicker icon. You may return to the logsheet page at any time to add, edit or delete procedures for any selected date.
Reset Records Date - You can file logsheets from previous days. Select a date by clicking the calendar icon and choosing the date.
Pathology - Pathologies can be reported by enabling Pathologies from the Admin Panel. Students can simply report "With" or "Without", select from a list of pathologies for each procedure configured by the program or type in the pathology seen, depending on administrator preferences. Many programs do not enable pathology reporting.
Supervising Employee - Must be enabled by sonography programs wishing to report continuing medical hours to the Society of Diagnostic Medical Sonography from the Trajecsys Report System. "Supervising Employee" is used to designate who supervised a particular procedure or set of procedures. If you don't see your supervisor's name in the dropdown box, you may add a name by clicking "New". Be sure to enter full first and last names. For sonography students, please also enter the sonographer's e-mail address.
Total Time
- Must be enabled by sonography programs wishing to report continuing medical hours to the Society of Diagnostic Medical Sonography from the Trajecsys Report System. Using the hours and minutes boxes, you can rapidly input the TOTAL amount of time on reported procedures.
As you continue to input procedures, your procedure list at the bottom of the page will grow. Note that you can delete or edit any reported procedure; to edit, click a field.
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